General Refund Information

  • Accounts receivable will email students to their SENMC email address to advise a payment can be picked up in the Business Office
  • For students who do not pick up their checks within a week, the checks will be mailed to the permanent address listed on the student record.
  • Refund checks are made payable to the student.

Student Withdrawals

Financial Aid Recipients should contact the Financial Aid Office before withdrawing. Students receiving funds awarded by the Financial Aid Department should be aware of policies regarding withdrawal from the College.

Students withdrawing from classes (including medical withdrawals) are responsible for payment of any balance due after the required return of Federal student aid funds.

Students wishing to officially withdraw from the College must withdraw on or before the Official Withdrawal Period dates to receive a 100% refund of tuition and fees. The Official Withdrawal Period dates can be found by term at Important Dates for Students on the Student Services website. 

Replacement Checks

If you acquire a refund check from Accounts Receivable and subsequently lose, mutilate or destroy the check, University Accounts Receivable will require you to sign an Affidavit and have it notarized upon a request for a replacement check. A stop payment has to be done on the original check, which is a 24 hour process at the bank. Once a signed and notarized Affidavit is returned to the Accounts Receivable Clerk, please expect a minimum of five (5) days to process a replacement check.

Students should follow these steps to request a replacement check.

  1. Complete the replacement check Affidavit.
  2. Sign and have form notarized.
  3. Mail or drop off the form to the SENMC Business Office attention Accounts Receivable Clerk

The process takes a minimum of five (5) days for a replacement check.

 *Direct Deposit at this time is not available

Adjustments to Credits Enrolled

Courses dropped/changed during the schedule change period may have an impact on tuition and fees assessed. Tuition and fee assessments occur at the time of each schedule change. Accounts Receivable recommends that all students review their student accounts immediately after the schedule additions, drops, or changes for a full understanding of the financial impact.

Financial Aid recipients should contact the Financial Aid Office before reducing hours to less than full-time status for a complete understanding of the financial aid impact. Students receiving funds awarded by the Financial Aid should be aware of policies regarding change in status as they will likely result in an award adjustment and/or a required repayment of some, or all, the financial aid funds disbursed.